Household Employment Payroll & Tax Services by HomePay

To simplify the HR aspects of being a household employer (payroll processing, tax filing and labor law compliance), we’ve partnered with HomePay, the nation’s leading household employment payroll & tax specialist. Since 1992, the HomePay team has eliminated work, worry, and risk for busy families. For more information about HomePay’s services, watch their 4-minute video. They also provide an Employer Budgeting Calculator that you can use to calculate your tax costs and tax breaks. It’s easy to register online through HomePay’s secure registration page or simply call Chelsea Mills at 877-367-1969 for a complimentary consultation and streamlined onboarding.

Sound Care Agency will also be covering your Registration Fee (regularly $100) as a valued client.

Household Payroll and Tax Services – HomeWork Solutions Inc.

Nanny Tax Help

Do you need help with your nanny payroll and tax obligations? Sound Care Agency, Inc. has partnered with Home Work Solutions. Mention you were referred by us and receive a complimentary state and federal tax account setup and state new hire reporting – a $100 value!

Household Payroll and Tax Services – HomeWork Solutions Inc.

Go ahead – Simplify! Our services are designed exclusively for employers of nannies and other household workers. Trusted by thousands of families nationwide since 1993, we offer a variety of service options, from full payroll to tax support only. 800-NaniTax (800.626.4829)

2018 Nanny Tip Sheet   |   2018 Household Tip Sheet

How to handle a nanny that is constantly on her phone

As a parent, I have been guilty of it… Using my phone during times when I should have been present for my kids. Checking Facebook at the park, responding to texts at a swim meet, or taking calls in the car.
Even though most parents are guilty too, the thought of having an employee do this is frustrating, especially when it involves safety. It can also be embarrassing to hear from the kids or other mothers that your nanny is constantly on her phone.

In an effort to meet the needs of all parties, I always recommend a few key steps:

Understand the communication needs of the job. Do you like having pictures texted to you throughout the day of your newborn or toddler? Does your nanny need to arrange playdates or communicate with other parents or your older children? Is your nanny an emergency contact at your child’s school? If you answer yes to any of these, the expectation of phone use is a given.

Communicate early and often. If you are hiring a nanny, make sure to discuss your level of tolerance for phone use. Explain the need for professionalism during working hours and request that phones be used only for work-related issues. Set boundaries for personal phone use (defined downtime such as waiting for school pick-up or during a child’s nap) and ask that the phone be on low or silent during times with the children. While it would be unrealistic to set a “zero use” rule with your nanny, it helps to discuss this issue up front and make it part of the agreement.

Work together with the nanny to come up with a plan. I’ve learned that including the nanny in the solution is the best way to make both parties happy. Discuss with the nanny what she and you think is reasonable when it comes to phone use. Then, include those notes in your agreement or employee review cycle.

Buy a nanny phone if needed. If it is a continuous problem, consider purchasing a specific phone for your nanny to use during her shifts. This allows her to stay connected but also limits the use to work-related issues.

What makes a nanny stay with a family?

This question comes up often. In addition to paying your nanny a fair wage, there are other reasons that make them want to stay. The below information was written by one of our long-term nannies and her experience working with various families:

As a nanny myself, I have learned over the years that the one thing that makes a nanny stay with a family is appreciation. This can be interpreted in many different ways, but the main idea is that a nanny should feel worth and appreciation from the family. Being a nanny is a very unique job that requires not only a great work ethic, but also a kind heart. Some families only view their nanny as a piece of machinery that is used to make the family work properly. If a family wants their nanny to stay with them for a long period of time, they need to see her/him as an actual person that not only works for the family, but also puts love and thought into interacting with their children. Whether this means communicating with the nanny on a regular basis to see how she/he is doing with the work and children. Voicing appreciation and setting up weekly meetings to discuss any issues that you all can work on is another great idea. Of course, there is always the occasional Starbucks gift card or small gift accompanied by a note, saying thank you for going the extra mile in a certain situation. Being a nanny is a very rewarding job, but can be very difficult at times. If, as a family, you are transparent, appreciative and honest with your nanny, they will go above and beyond your expectations and will continue to work their best for your family. -MH

How much should we be paying our nanny?

One of the first discussions I have with new clients involves how much a nanny should be paid. While I’ve seen many different arrangements, it is important to remember that hiring a quality nanny can be the most expensive child care option. Even if your children are older and don’t require as much care as an infant, the nanny salary must match the local market demand or high-turnover will occur.

Although the State of Washington’s unemployment rate is 5.1%, King County has the lowest in the State at 3.8%. This translates to a higher salary being offered to household employees, on average $40,000-$45,000 per year for a full-time nanny. If a family is looking for a part-time nanny, especially one that has a split schedule, they may need to pay at least $20-$25 per hour. The cost to families will be a little higher due to payroll and other taxes that will be paid by the employer.

Another important consideration is paid time off. As a full-time household employee, a nanny’s wage should not be affected if a family goes on vacation. All federal holidays and days off scheduled by the family should be paid. Additional days (average of 6-10 per year) are usually part of the compensation package offered to a full-time caregiver.